January 2017 School Board Minutes

Link to Video of January 19, 2017 Board of Education Meeting:  https://vimeo.com/200828492

MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION CARBONDALE COMMUNITY HIGH SCHOOL DISTRICT 165, CARBONDALE, ILLINOIS HELD JANUARY 19, 2017

The regular meeting of the Board of Education of School District 165 was held in the cafeteria of Carbondale Community High School, 1301 East Walnut Street, Carbondale, Illinois, on Thursday, January 19, 2017, at 7:00 p.m.

Upon roll call, the following members were present:

Linda Flowers                         Julie VanWinkle

Joe Hudgins                            Brian Woodard

Francis Tsung 

The following members were absent:

Kathy Booziotis                      Brad Cole

Also present were:

Stephen Murphy                     Erik Berrey

Donna Fager                           CCHSEA Represented

Daniel Booth                          Carbondale Times Represented

Mark Albertini

President Woodard declared a quorum present and the regular meeting of January 19, 2017, was called to order. President Woodard designated Member Tsung as Secretary Pro Tem.

Approval of Minutes: Motion by Flowers, seconded by Hudgins, to approve the minutes of the regular scheduled meeting of December 15, 2016.  Roll call: Flowers, Hudgins, Tsung, VanWinkle and Woodard voted yes.  Nay, none.  Motion carried.

Audit Engagement Contract Extension: Motion by Tsung, seconded by Hudgins, to accept the audit engagement contract extension from Emling & Hoffman, P.C. as presented in Mrs. Fager’s memo with the inclusion of the rotation of auditors annually, and the authorization for the superintendent to sign the contract.  Roll call: Hudgins, Tsung, VanWinkle, Woodard and Flowers voted yes.  Nay, none.  Motion carried.

Athletic Department Presentation: CCHS Athletic Director, Mark Albertini, did a presentation for the Board regarding the activities of the Athletic Department.

Fine Arts Department Presentation: CCHS Fine Arts Department Chair, Erik Berrey, did a presentation for the Board regarding the activities of the Fine Arts Department.

Public Comments: There were no public comments.

Payment of Bills: Motion by Flowers, seconded by Tsung, to pay the remaining bills for the month of December, 2016; and, those available for payment for the month of January, 2017.  Roll call: Tsung, VanWinkle, Woodard, Flowers and Hudgins voted yes.  Nay, none.  Motion carried.

Approval of "Love Your Heart" Free Personal Leave Day Drawing: Motion by Tsung, seconded by VanWinkle, to approve a free personal leave day (as a drawing) in the annual promotion of faculty and staff participation in good heart practices by getting a blood pressure check (to qualify for the drawing) during "Love Your Heart Week" in February.  Roll call: VanWinkle, Woodard, Flowers, Hudgins and Tsung voted yes. Nay, none.  Motion carried.

Awarding of CCHS Campus Roof-Top Air Conditioning Unit Bid: Motion by Hudgins, seconded by Flowers, acknowledge receipt of the bids received for the replacement of one roof-top air conditioning unit (RTU) at the CCHS campus; and, to award the bid to the lowest responsible bidder, Heartland Mechanical of Murphysboro, Illinois, in the amount of $108,900.00 (plus $8.95/square foot for duct insulation).  Roll call: Woodard, Flowers, Hudgins, Tsung and VanWinkle voted yes.  Nay, none.  Motion carried.

Approval of Quotes for Bermuda and Deep-Tine Aerating: During his department presentation Mr. Albertini advised the Board of the damage done to the grass on the soccer and football fields due to the heavy rains and use of the fields in the fall that produced a fungus that damaged a significant portion of the soccer field. He advised the Board that he would like to sprig Bermuda grass on the soccer game field and football practice field, and to perform a deep-tine aeration on all soccer and football fields.  Mr. Murphy advised the Board that the request for approval was being made now instead of in the summer so that work could begin as early as possible in May so as not to interfere with the soccer seasons.  Following discussion, the Board requested that the Athletic Booster Club be contacted to see if they would be interested in donating to the cost of the project like they had done with the refinishing of the gym floor.

Motion by Tsung, seconded by Flowers, to approve the quotes received from Heartland Turf Farms of Columbia, Illinois, to Bermuda sprig the soccer game field and football practice field; and, to perform a deep-tine aeration on all soccer and football fields as presented: Bermuda Sprigging: $8,965.00, Deep-Tine Aerating - $6,012.00; in addition, the Athletic Booster Club will be contacted to see if they wish to donate to the project.  Roll call:  Flowers, Hudgins, Tsung, VanWinkle and Woodard voted yes.  Nay, none.  Motion carried.

Update on Temporary Roof Repairs: Mr. Murphy updated the Board on the progress of the temporary roof repairs to the CCHS Campus that were made due to the recent wind damage.

Authorization to Solicit Bids for CCHS Roof Replacement: Motion by Hudgins, seconded by Tsung, to authorize Lunsford Architects to solicit bids for the roof replacement at the CCHS campus, contingent upon the scope and claim approval of Selective Insurance.  Roll call:  Hudgins, Tsung, VanWinkle, Woodard and Flowers voted yes.  Nay, none.  Motion carried.

Application For Approval Of Ten-Year Safety Survey Report: Motion by Tsung, seconded by Hudgins, to approve the Application For Approval Of Ten-Year Safety Survey Report as presented.  Roll call: Tsung, VanWinkle, Woodard, Flowers and Hudgins voted yes.  Nay, none.  Motion carried.

FOIA Requests: July 1, 2016- January 13, 2017: The Board received the list of FOIA Requests: July 1, 2016-January 13, 2017 for their review.

Resignation: Motion by Hudgins, seconded by VanWinkle, to accept the resignation of Brittany Russell (in-school suspension aide) effective December 24, 2016, as presented.  Roll call:  VanWinkle, Woodard, Flowers, Hudgins and Tsung voted yes.  Nay, none.  Motion carried.

Employment of 2016-17 Personnel: Motion by Hudgins, seconded by Tsung, to employ the following 2016-17personnel as presented: 

a. Kelly Downes, Hall Monitor--Effective January 20, 2017, at the rate of $85.00 per day.

b. Extra-Duty Personnel--Personnel as presented: Asst. Softball Coach:  Jami “McKena” Miller ($3,939.00), Krystal Emrick ($250.00)

Roll call: Woodard, Flowers, Hudgins, Tsung and VanWinkle voted yes.  Nay, none.  Motion carried.

Executive Session: Motion by Hudgins, seconded by VanWinkle, to go into executive session for the purpose of considering information regarding the appointment, employment, compensation, discipline, performance or dismissal of specific employees.  Roll call:  Hudgins, Tsung, VanWinkle, Woodard and Flowers voted yes.

The executive session convened at 8:20 p.m.  The executive session adjourned at 9:45 p.m.  President Woodard stated no action was taken while in executive session.

Adjournment: The meeting adjourned at 9:46 p.m.

MINUTES APPROVED: FEBRUARY 16, 2017