February 2018 School Board Minutes

Link to Video of February 22, 2018 Board of Education Meeting: https://vimeo.com/258109949

MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION CARBONDALE COMMUNITY HIGH SCHOOL DISTRICT 165, CARBONDALE, ILLINOIS HELD FEBRUARY 22, 2018

The regular meeting of the Board of Education of School District 165 was held in the Carbondale Community High School Cafeteria, 1301 East Walnut Street, Carbondale, Illinois, on Thursday, February 22, 2018, at 7:00 p.m.  Upon roll call, the following members were present:

Kathy Booziotis                      Francis Tsung
Linda Flowers                         Julie VanWinkle
Joe Hudgins                            Brian Woodard

The following member was absent:  Christopher Swims

Also present were:

Stephen Murphy                     Daniel Booth
Donna Fager                           Tarrie Dullum

President Woodard declared a quorum present and the regular meeting of   February 22, 2018, was called to order.

Minutes:  Motion by Booziotis, seconded by Tsung, to approve the minutes of the regular scheduled meeting of January 18, 2018, and the executive session minutes of January 18, 2018.  Roll call: Booziotis, Flowers, Hudgins, Tsung, VanWinkle and Woodard voted yes.  Nay, none.  Motion carried.

Public Comments: None

English and Reading Department Presentation: CCHS English and Reading Department Chair., Tarrie Dullum, did a presentation for the Board regarding the activities of her department.

Member Answers Roll Call: Member Swims answered roll call at 7:13 p.m.

Payment of Bills: Motion by Flowers, seconded by Hudgins, to pay the remaining bills for the month of January 2018; and, those available for payment for the month of February 2018. Roll call: Flowers, Hudgins, Swims, Tsung, VanWinkle, Woodard and Booziotis voted yes.  Nay, none. Motion carried.

Superintendent’s Report: Superintendent Murphy advised the Board of the following:

1.  The administration was reviewing the district’s crisis management plans and training procedures in the wake of the Florida incident and would be bringing recommendations to the Board in the future. 

2.  The district transportation bid was coming up. 

3.  The district was enrolled in the ISBE pilot study State of Illinois Accountability Tool and could possibly receive a grant from the program.

4.  The administration was still researching Dashboard programs.

5.  The upcoming basketball regionals.

Awarding of Yearbook Photography Services Bid: Motion by Tsung, seconded by Swims, to acknowledge receipt of the bids received for yearbook photography services; and, to award the bid to the lowest responsible bidder, Iconik Studio, Inc. of Fairfield, IL for the 2018-19, 2019-20 and 2020-21 school years as presented. Roll call: Hudgins, Swims, Tsung, VanWinkle, Woodard, Booziotis and Flowers voted yes. Nay, none.  Motion carried.

Awarding of Media Center and Auditorium Roof Replacement Bids: Motion by Flowers, seconded by Swims, to acknowledge receipt of the bids received or the media center and auditorium roof replacement; and, to award the bids to the lowest responsible bidder, Greg Glandt Roofing, Inc. of St. Louis, MO, for the base bid media center roof replacement in the amount of $143,438.00, and the Alternate Bid #1 for the auditorium roof replacement in the additional amount of $105,264.00, for a total Bid Roof Replacement of $248,702.00 as presented. Roll call: Swims, Tsung, VanWinkle, Woodard, Booziotis, Flowers and Hudgins voted yes. Nay, none. Motion carried.

E-Wing Ext. Stairwell Replacement Bid Pulled from Agenda: The E-wing exterior stairwell replacement bid was pulled from the agenda.

2017-18 Mid-Year Graduates: Motion by Booziotis, seconded by Swims, to approve the February 22, 2018, mid-year graduation for the students as presented.  Roll call: Tsung, VanWinkle, Woodard, Booziotis, Flowers, Hudgins and Swims voted yes. Nay, none.  Motion carried.

2017-18 Board Sponsored Activities: Motion by Booziotis, seconded by Hudgins, to approve the following 2017-18 Board sponsored activities: 

1.  2018 Top Ten Academic Student Banquet--The Board of Education President and Secretary will represent the Board of Education at the 2018 Top Ten Academic Student Banquet to be held at 6:30 p.m., Wednesday, April 4, 2018, at the SIU Student Center-Ballroom D.

2.  2018 Board of Education Student Artwork Presentation--The CCHS Administration, on behalf of the Board of Education, will present a certificate/cash award at the Awards Night Ceremony to be held at 7:00 p.m., Thursday, May 3, 2018, at the Carbondale Civic Center. 

3.  2018 Graduation--The Board of Education President will receive the Class of 2018 at the graduation ceremony to be held at 3:00 p.m., Saturday, May 19, 2018, at the SIU-C Arena.

4.  2018 Retirement Reception—None (no retirees)

5.  2018 Carbondale Middle School Graduation--The Board of Education Vice President and CCHS Principal will receive the Carbondale Middle School Class of 2018 at their graduation ceremony.

Roll call: VanWinkle, Woodard, Booziotis, Flowers, Hudgins, Swims and Tsung voted yes. Nay, none.  Motion carried.

Board Retreat Scheduling: Following discussion of scheduling a Board Retreat, it was decided that everyone would review Tuesday, April 10, 2018, at 6:00 p.m. as the potential date.  Superintendent Murphy will verify the date with the Board members and bring a recommendation to the March Board meeting.

Draft 2018-19 School Calendar: The Board received a draft of the 2018-19 school calendar in their board meeting packet for their review. Superintendent Murphy requested the Board’s input on the school calendar.  Following discussion, it was agreed that if it is possible, the CCHS calendar should coordinate with the feeder school calendars during the Christmas Break. Final adoption of the 2018-19 school calendar will occur at the March 22, 2018 Board of Education meeting.   

Additional Department Chair Stipend: Special Education: Motion by VanWinkle, seconded by Booziotis, to grant an additional department chair stipend for the Special Education Department, on a pilot/trial basis, for the 2018-19 school year as presented.  Roll call:  Woodard, Booziotis, Flowers, Hudgins, Swims, Tsung and VanWinkle voted yes.  Nay, none.  Motion carried.

Groundskeeper Position: Motion by Flowers, seconded by Swims, to approve the Groundskeeper position as presented.  Roll call: Booziotis, Flowers, Hudgins, Swims, Tsung, VanWinkle and Woodard voted yes. Nay, none.  Motion carried.

Shared Public Relations Position With CES District 95: The Board received a draft of the Carbondale Elementary School District 95’s Director of Communications position posting in their board meeting packet for their review. Superintendent Murphy requested the Board’s input on the position posting and the possibility of CCHS District 165 sharing the position. Whereby CCHS District 165 would reimburse CES District 95 a percentage of the salary and benefits in return for the corresponding amount of time devoted to our district. Following discussion, the Board directed Superintendent Murphy to pursue a potential agreement with CES District 95.

Resignations/Retirements: Motion by Booziotis, seconded by Swims, to accept the following resignations/ retirements as presented:

a.  Resignation of Joe Keene (social studies teacher) effective February 15, 2018.

b.  Retirement of Barbara Mason (faculty secretary) effective February 28, 2018.

Roll call: Flowers, Hudgins, Swims, Tsung, VanWinkle, Woodard and Booziotis voted yes. Nay, none.  Motion carried.

Employment of 2017-18 Extra-Duty Personnel: Motion by Tsung, seconded by Swims, to employ the following 2017-18 extra-duty personnel as presented:

Head Baseball Coach:  Scott Hankey ($5,392.00#) #Employed 6/15/17; the stipend is revised.

Asst. Baseball Coach:  Tim Reiman ($2,141.50), Cody Pike ($500.00)

Asst. Softball Coach: McKena Miller ($3,583.00), Lance Crombar ($350.00), Eugene Talley ($350.00)

Asst. Boys Track Coach:  Tayvonne Landry ($2,141.50)

Asst. Girls Track Coach:  Molly Barnes ($2,141.50)

Roll call: Hudgins, Swims, Tsung, VanWinkle, Woodard, Booziotis and Flowers voted yes. Nay, none.  Motion carried.

2017-18 Volunteers: None

Executive Session:  Motion by Booziotis, seconded by Swims, to go into executive session for the purpose of discussing information regarding the appointment, employment, compensation, discipline, performance or dismissal of specific employees (5 ILCS 120/2(c)(1)).  Roll call:  Swims, Tsung, VanWinkle, Woodard, Booziotis, Flowers and Hudgins voted yes. Nay, none. Motion carried.  The executive session convened at 8:32 p.m.  The executive session adjourned at 9:25 p.m.  President Woodard stated no action was taken while in executive session.

Spring Break: Spring Break will be March 12-16, 2018.

March Board of Education Meeting: The next Board of Education meeting will be Thursday, March 22, 2018. Board packets will be delivered on Monday, March 19, 2018.

2018 IASB Constitution & Position Statements: The Board received the 2018 IASB Constitution & Position Statements in their board meeting packet.

Adjournment: The meeting adjourned at 9:26 p.m.

MINUTES APPROVED: MARCH 22, 2018